![]() ![]() To count the number of times “United States” appears in column A, we could manually enter the number 1 next to each occurrence, then enter a formula to add those numbers.īut as you can see, this method is neither time-saving nor reliable. They can be quite powerful and are built into Excel to perform all kinds of calculations much more quickly and efficiently than basic formulas. What is a function?įunctions are a special category of formulas. When you press Enter, the result of the formula is displayed in the cell, but the formula you used will be displayed in the Formula Bar. ![]() For example, to find out what is 600 times 99, we would enter: = 600 * 99 To let Excel know that we’re looking for the answer to a mathematical problem, the cell input should begin with an equal sign. All formulas are basically variations of the four basic operations and are represented as follows: What is a formula?Īny mathematical calculation in Excel is considered a formula. Additionally, formulas are the building blocks to unlocking several other advanced Excel features. They can also help you automate processes and convert data from one format to another. Here’s why:Įxcel functions and formulas give you over 400 ways to summarize, analyze, and interpret data. There are lots of Excel tools vying for the “Most Useful Feature” trophy, but it’s pretty hard to compete with functions and formulas. Now it’s time for the good stuff – using Excel as a productivity tool. You can change the location of the QAT by right-clicking on a QAT command or anywhere on the QAT pane and selecting “Show Quick Access Toolbar Above the Ribbon.”Īnd you can hide the QAT altogether by – you guessed it – right-clicking and selecting “Hide Quick Access Toolbar.” Formulas and functions To remove a command from the QAT, right-click the icon again and select “Remove from Quick Access Toolbar.” Right-click and select “Add to Quick Access Toolbar” from the contextual menu.Ī mini version of the icon will appear on a horizontal pane at the top or bottom of the ribbon. Instead of jumping from tab to tab to select those commands, you can store all your favorite commands in one place, known as the Quick Access Toolbar (or QAT).įor example, to add the Sort & Filter command to the QAT, locate that command on the Home tab within the Editing command group. Once you settle into using Excel, you’ll probably find that there are commands that you regularly use. Most commands also have an associated icon that acts as a visual cue and makes Excel friendly to work with. ![]() Commands are organized by tabs and further divided into command groups.įor example, on the Page Layout tab, you can find the Page Setup command group, where you will see several command options to customize page margins, orientation, size, and so on. The Excel ribbon appears at the top of the workspace and prominently displays clickable commands that you use to get things done. To add a new worksheet, click the plus sign to the right of the last sheet name. But you can rename a worksheet by double-clicking on it and typing the new name right in. Worksheets are given the default names Sheet1, Sheet2, and so on, which are shown at the bottom of the screen. While we’re on the topic, an Excel page is called a worksheet, and the file (or workbook) can have up to 255 worksheets. The cell name appears in the Name Box in the upper left corner of the page. The selected cell above is called cell B5 since it is located in Column B, Row 5. Each rectangle is called a cell, and inside these cells, you can enter information such as text, numbers, and formulas.Įach cell has a unique name, or cell reference, determined by the column and row in which it finds itself. One of the most noticeable things about Excel is its gridlike interface. ![]()
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